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Project planning and management

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06 Jul 2021

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Project planning and management

Project planning and management, is considered the core of any project management. Project planning refers to everything the project team needs to do to achieve the project’s goals. Whether it is waterfall or agile, it is planning that gives direction to the team to carry out the project. There are various types of scheduling techniques, but planning is the basis

 

Project planning and management

Before starting any project, we need what we call ideal project planning. In short, project planning is the process by which a manager draws a diagram to show the progress of the project.

A well-designed project plan explains the route and time team members would take to complete the task from start to finish. Among all the other available options used to represent the project plan. Usually, a Gantt chart is used to give a clear picture of the plan to the clients/clients.

 

Project management course

  1. Clarify the project’s need and feasibility

Prepare a document confirming the need for the outputs of the project and describing, in general terms: the outputs, the means of creating the outputs, the costs of creating and implementing the outputs, and the benefits to be obtained by implementing the outputs.

  1. Get project permission

The sponsor (company) makes the go/no go decision.

A project manager has been appointed.

A Project Charter is created that:

Officially recognize the project.

Connecting success factors.

Details of the project scope and outputs.

It is used as a communication document throughout the life of the project.

  1. Make a full assessment of all aspects of the project

Identify the different ways in which project objectives can be achieved.

Perform a comprehensive risk analysis:

Includes technical, commercial, environmental and safety.

Document all risks in the project risk register.

Planning your project

  1. Description of the project scope
    This includes:

Project scope statement بيان

Scope management plan

Work Organization Structure

  1. Defining and sequencing project activities

Develop a list of activities (a list of all the activities that will be implemented in the project).

Giving updates to the Work Organization Structure (WBS).

Project network diagram design.

6. Estimate the duration of activities and resources required

Get an estimate of the duration for each activity and assumptions related to each estimate.

Prepare a statement of resource requirements.

Update the list of activities.

  1. Develop project schedule

Include Gantt charts, network charts, feature charts, or text tables.

Use supporting details, such as resource utilization over time, cash flow projections, order/delivery schedules, etc.

  1. Estimating costs

Get cost estimates to complete each activity.

Give supporting details, including assumptions and limitations.

Include a cost management plan that describes how to handle cost variances.

  1. Build budget and spending plan

Cost baseline or time-phased budget to measure/control costs.

A spending plan that shows how much will be spent on what resources and at what time.

  1. Create a formal quality plan

This is a quality management plan, including operational definitions.

Make sure you have checklists to check quality.

  1. Create a formal project communication plan
    The communication plan includes:

collection structure.

distribution structure.

The structure of the distribution of the information to be disseminated.

Include schedules for information production.

A way to update the communication plan.

  1. Organizing and acquiring employees

Define role and responsibility.

Develop a staffing plan.

Prepare an organizational chart in detail as required.

Acquisition of project personnel.

Create a project team directory.

  1. Identification of risks and response plan

Design a document describing potential risks, including their sources, symptoms, and ways to treat them.

  1. Planning for and acquiring external resources (if needed)

Use a procurement management plan that describes how to obtain contractors.

Prepare a statement of work (SOW) or statement of requirements (SOR) that describes the item (product or service) to be purchased.

Generate tender documents, such as RFP (Request for Proposals), IFB (Invitation to Bid), etc.

Determining evaluation criteria – means of registering contractor offers.

Entering into a contract with one or more suppliers of goods or services.

15. Organize the project plan

Develop a comprehensive project plan that gathers all the outputs of previous project planning activities.

  1. Conclusion of the project planning phase

Obtaining the client’s approval of the project plan in writing and obtaining the “green light” or approval to start work on the project.

  1. Reconsider the project plan and re-plan if necessary

This gives confidence that the detailed plans for the implementation of a particular stage remain accurate and will effectively achieve results as planned.

Executing your project مشروع

  1. Implementation of project activities
    Project planning and management Creating work results (deliverables).

Identify change requests (ie based on an extended or contracted project).

Generate periodic progress reports.

Evaluate, direct and improve team performance if necessary.

Bids/proposals for deliverables are solicited, contractors (suppliers) are selected, and contracts are created.

Contracts are managed to achieve desired business outcomes.

  1. Monitoring project activities

This includes:

The decision to accept the examined outputs.

Corrective actions such as restatement of outputs, modifications to work procedures, etc.

Updates to project plan and scope.

Quality improvement.

Completed assessment checklists (if any).

Finish your project

  1. Close project activities

Obtaining formal acceptance, notarized in writing, that the Sponsor has approved the product of this stage or activity.

Give formal acceptance of contractor work products and updates to contractor files.

Update project records prepared for archiving.

Make a list of lessons learned.

Develop a plan for follow-up and/or handover of work.

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